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Symposium Expression of interest to host logo

Do you want to host the next Symposium?!

We are looking for an outdoor organisation that is keen to host the 2016 Symposium in the North Island next year and also calling for expressions of interest for those in the South Island who are keen to host in 2017.


Expression of interest

If your organisation is interested in hosting the Symposium, you need to put in an expression of interest to NZOIA by 30 November 2015 for the 2016 Symposium or 31 March 2016 for the 2017 Symposium. Please click on the link below and fill in the form and submit it to the NZOIA Symposium Coordinator – This e-mail address is being protected from spambots. You need JavaScript enabled to view it. . If you have trouble opening or saving, please email us and we will send you a hard copy. 

For 2016 Symposium, we will make a decision by the end of this year.  We will arrange a site visit and meeting with the host venue early in the New Year.  If you have any questions please contact Sonya Sutherland: 027 5390509 or on the email above.

Thank you for your interest and support!

Click here to fill in the Host Venue - Expression of Interest form


Benefits for hosting

Hosting the Symposium is a great opportunity to show case your centre to others in the industry. Two of your staff will be able to attend the Symposium free of charge, but will be required to assist in the running of the Symposium.  We can also provide 50% off for your staff to attend. Hosting could be a good chance to recruit new staff! It’s also a great way to support the outdoor industry and professional development of those working in the sector.




To host the Symposium, your venue needs to be within an hour travel to at least five of the eight NZOIA disciplines:

Cave, Canoe, Canyon, Kayak (White Water), Sea Kayak, Alpine, Bush and Rock.

The venue needs to be able to accommodate a minimum of 130 people, preferable onsite, with a combination of dormitory beds and camping options, and ablutions available.  Ideally you have catering available for this number, or a commercial kitchen and dining area that can be used.  The dining area/hall must be able to seat this number. NZOIA will contribute towards catering and accommodation, to cover costs incurred.

We also require access to two meeting rooms/spaces for training workshops, separate to the main dining area/hall that can fit 20 – 30 people.  Ideally these would have access to WIFI, but if you have good cell phone coverage/service this won’t be an issue.  Preferably your organisation will have vehicles and outdoor equipment available for use.



The host venue is also responsible for planning and running a welcome to officially open the Symposium. 

A minimum of two staff/people from your organisation are required to on hand throughout the Symposium, to assist the NZOIA staff with the smooth running of the event. One of these people will take on the Duty Manager role and be in charge of locking up, communications and updating the weather board.  It is great if we have extras on hand to chip in if needed.

Depending on your location, we will also require assistance with airport pickups and drop offs.


Registrations for the 2016 Symposium

will open early in the New Year

Watch this space!


The NZOIA National Training Symposium has been running successfully for the last 4 years and usually attracts between 130 – 150 people.  It aims to encourage the continual professional development of our ‘on-the-ground’ instructors and has a practical focus. The Symposium combines Refresher Workshops to meet instructor revalidation requirements and a smorgasbord of interesting, stimulating and challenging Training Workshops. It is a forum to network, upskill, train and revalidate NZOIA qualifications. People come from far and wide to attend the Symposium, including overseas.

The Symposium is usually held at a suitable date between September and November each year.  It starts on a Thursday afternoon and runs through to midday Sunday, concluding with the NZOIA AGM.  The Symposium is preceded by the Assessor Training on the Wednesday for new assessors, and the Assessors Conference all day Thursday.

The location of the Symposium usually alternates between the North Island and South Island and is hosted by an outdoor centre or organisation. This helps NZOIA keep the costs down, and keeps the fee low for attendees.  

Dates    |    Venue    |    Registration Options    |    Pricing    |    Diversity Scholarship    |    Budding Instructor Award    |    Getting There   
 The Programme    |    Refresher Workshops    |    Training Workshops

> When is it? Dates... 

As soon as we have a venue locked in we will let you know the dates.

Registration closes on the 1st August 2015
- this is a popular event so get in quick, spaces are limited!

> The Venue

The 2016 Symposium Host Venue will be annouced early in the New Year. The location of the Symposium usually alternates between the North Island and South Island and is hosted by an outdoor centre or organisation. This helps NZOIA keep the costs down, and keeps the fee low for attendees.  


> Registration Options

Full Registration

                Usually, there are 2 accommodation options available: 

                      1. Bed: Bunkroom style accommodation, with shared bathroom facilities. Beds are limited so get in quick! (To help keep costs down we will not be employing cleaners - you will need to leave the place how you found it).
                      2. Camping: Campers will bring their own tent and set-up at a designated camping area. There are communal toilets and showers for use.


Saturday Night Dinner & Social Function only

Can’t make the whole Symposium but want to catch up with some people over dinner, watch the NZOIA awards ceremony and have a bit of a dance on the Saturday night? For $50 and we’ll give you a glass of bubbles, dinner & dessert and the opportunity to have a great time on the d-floor or chat the night away with your buddies.


How do I Register? 

Registration for the 2016 is an online process thanks to the use of ActiveReg online. This makes it easy for people to submit all their information online, without having to scan/fax/post anything in. It also allows to you to sign back into your registration change your preferences, contact details and select training workshops (once I put them on there!) without having to contact NZOIA. When you go through the registration process you can choose to pay online with your credit card, or select another payment method such as direct credit, cheque or request an invoice. You will need to choose a password - it will need to be one of those annoying one's that require a minimum of 8 characters, and a mixture of uppercase & lowercase letters and a number. I intensely dislike those passwords too,  but how about Symposium2015? Symp2015? Sympos15? 2015Symposium?  You get the idea... 


> Pricing

Registration Type

   Member - Earlybird*   

   Member - Normal       Non-Member    
Full Registration - Bed $390 $440 $550
Full Registration - Camp $350 $400 $510
Saturday Dinner & Social Function n/a $50 $50

* Earlybird Rate applies to NZOIA Members only. The earlybird rate only applies when members have completed all registration documentation AND payment by the 31st May 2016. If either is incomplete as at the 31st May you will be required to pay the normal rate.


Fees Refund Policy

Your registration fees do not cover the full cost of the event, NZOIA absorbs over 40% of the cost for the Symposium.

When a participant withdraws:
- Before the event closing date (i.e. before the 1st August): NZOIA will deduct a $50 administration fee, the balance can then be refunded or transferred to another event.
- After the closing date: The fee is NON-REFUNDABLE. It is transferable (minus a $50 administration fee) under exceptional circumstances (e.g. bereavement, medical reasons), medical certificates/other evidence may be required.
- Fees for missed meals / late arrivals / early departures will not be refunded.


> 2016 Symposium Diversity Scholarship

The NZOIA Symposium is an invaluable opportunity for the outdoor instruction and leadership community to come together to collaborate and expand its collective knowledge and technique. In order to continue to be relevant and remain groundbreaking the symposium needs representation from a broad selection of people and we recognize that there are barriers that impede this. While not all these barriers can be removed, it is exciting to be able to offer one scholarship that covers the registration. These scholarships have been sponsored by NZOIA Member and Assessor Matthew Bennett. For eligibility criteria and conditions please click here to veiw the 2015 version (2016 to come shortly): 2015 Symposium Diversity Scholarship

> 2016 Budding Instructor Tertiary Award

If you are a student of an outdoor programme at one of NZOIA's MOU organisations (NorthTec, AUT, OPC, Whitireia, NMIT, TPP, CPIT, Aoraki, Otago Polytech) then ask your tutor about the Budding Instructor Tertiary Award. We would like to encourage young people to attend the 2016 Symposium and get behind NZOIA as an organisation. This award is aimed at sutdents who have a passion for outdoor instruction and show great potential for further involvement in the industry beyond their studies. For criteria and elgibility information click here to view the 2015 version (2016 to come shortly): 2015 Budding Instructor Tertiary Award

> Getting There

More information to come once the host venue is announced.

More information to come once the host venue is announced.

More information to come once the host venue is announced. To use the shuttles you will need to pre-book, this is on your registration form. 

Please note: 
- If a shuttle has no one booked on it, it will be cancelled.
- If you book a shuttle, please don't changed your mind at the last minute (i.e. the day before or once you get to the airport!), the shuttle logistics will have already been arranged and the driver will be waiting for you. 


> The Programme

The Symposium programme is extremely varied as we try to cater for a range of interests. Training Workshops and Refresher Workshops will run concurrently at the Symposium. Refresher workshops are a full day (8am-5pm generally) and Training Workshops vary from a couple of hours to a full day. If you are at a Refresher workshop you will not be able to attend a Training workshop on the same day. 

Check out the last years programme here: Symposium Programme 2015

> Training Workshops

The Training Workshops will run alongside Refresher Workshops at the Symposium.

Check out the last years Training Workshops here: Symposium Programme 2015 

> Refresher Workshops

Refresher workshops for the 2016 Symposium will be annouced once we confirm the host venue and dates.

To attend a Refresher Workshop you will need to apply SEPARATELY from your Symposium Regsitration Form. Check out this page for information on how to do this: How to apply for a Refresher Workshop.

NZOIA acknowledges the funding provided to it by:

  • logo NZCT
  • logo Water Safety
  • logo Sparc

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