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              Dates    |    Venue    |    How to Register   |    Pricing    |    Diversity Scholarship    

                     Budding Instructor Award    |    Getting There     The Programme   

        Refresher Workshops   |    Training Workshops   |    Host Venue Expression of Interest 2017


We are pleased to announce the 2016 Symposium will be hosted by Hillary Outdoors - Tongariro!

Registrations open now!

Symposium register now button

 

The NZOIA National Training Symposium has been running successfully for the last 4 years and usually attracts between 130 – 150 people.  It aims to encourage the continual professional development of our ‘on-the-ground’ instructors and has a practical focus. The Symposium combines Refresher Workshops to meet instructor revalidation requirements and a smorgasbord of interesting, stimulating and challenging Training Workshops. It is a forum to network, upskill, train and revalidate NZOIA qualifications. People come from far and wide to attend the Symposium, including overseas.

The Symposium is usually held at a suitable date between September and November each year.  It starts on a Thursday afternoon and runs through to midday Sunday, concluding with the NZOIA AGM.  The Symposium is preceded by the Assessor Training on the Wednesday for new assessors, and the Assessors Conference all day Thursday.

The location of the Symposium usually alternates between the North Island and South Island and is hosted by an outdoor centre or organisation. This helps NZOIA keep the costs down, and keeps the fee low for attendees.  

 

When is it? Dates... 

Assessor Training – Wednesday 28 September 2016
Assessor Conference – Thursday 29 September 2016
2016 NZOIA National Training Symposium – Thursday 5pm 29 September – Sunday 12pm 2 October 2016.
NZOIA AGM – Sunday 2 October 2016


Registrations closes on the 1st August 2016
 - this is a popular event so get in quick, spaces are limited!


 

The VenueHillary Outdoors logo red on white LOW

We are heading back to where it began five years ago! The 2016 Symposium will be hosted by Hillary Outdoors - Tongariro!

The location of the Symposium usually alternates between the North Island and South Island and is hosted by an outdoor centre or organisation. This helps NZOIA keep the costs down, and keeps the fee low for attendees.  


 

How to Register

Symposium register now button

 

Registration for the 2016 Symposium is an online process thanks to the use of ActiveReg online. This makes it easy for people to submit all their information online, without having to scan/fax/post anything in. It also allows to you to sign back into your registration change your preferences, contact details and select training workshops (when they are confirmed) without having to contact NZOIA. When you go through the registration process you can choose to pay online with your credit card, or select another payment method such as direct credit, cheque or request an invoice. You will need to choose a password - it will need to be one of those annoying one's that require a minimum of 8 characters, and a mixture of uppercase & lowercase letters and a number. I intensely dislike those passwords too, but how about Symposium2016? Symp2016? Sympos16? 2016Symposium?  You get the idea... 

 

Pricing

   Member - Earlybird*   

   Member - Normal       Non-Member    
Full Registration 2016 $400 $450 $550

* Earlybird Rate applies to NZOIA Members only. The earlybird rate only applies when members have completed all registration documentation AND payment by the 31st May 2016. If either is incomplete as at the 31st May 2016, you will be required to pay the normal rate.

Included in the Symposium Registration fee are three nights accommodation, meals from Thursday dinner to lunch on Sunday, Refresher Workshops (usually $175 each), Training Workshops and the awards dinner function on Saturday night.

Your registration fees do not cover the full cost of the event, NZOIA absorbs over 40% of the cost for the Symposium. With the thanks to host venues and funding, we try hard to keep the registration fee down so it is affordable for you to attend.

The accomodation is bunkroom style beds, with shared bathroom facilities. (To help keep costs down we will not be employing cleaners - you will need to leave the place how you found it). There may be the opportunity to camp. We will let you know if this is possible. The registration fee will be the same regardless of if you camp or choose to have a bed.

 

Refund Policy

Your registration fees do not cover the full cost of the event, NZOIA absorbs over 40% of the cost for the Symposium.

When a participant withdraws:

  • Before the event closing date (1st August 2016): NZOIA will deduct a $50 administration fee, the balance can then be refunded or transferred to another event.
  • After the closing date: The fee is NON-REFUNDABLE. It is transferable (minus a $50 administration fee) under exceptional circumstances (e.g. bereavement, medical reasons), medical certificates/other evidence may be required.
  • Fees for missed meals / late arrivals / early departures will not be refunded.
  • If you have booked a shuttle and the shuttle is cancelled by us you will get a full refund of your shuttle fee. If you cancel it before the 1 August 2016 we will also refund you the shuttle fee. After the closing date there will be no refund.

 

2016 Symposium Diversity ScholarshipDSC 0253 - Copy

The NZOIA Symposium is an invaluable opportunity for the outdoor instruction and leadership community to come together to collaborate and expand its collective knowledge and technique. In order to continue to be relevant and remain groundbreaking the symposium needs representation from a broad selection of people and we recognize that there are barriers that impede this. While not all these barriers can be removed, it is exciting to be able to offer one scholarship that covers the registration. These scholarships have been sponsored by NZOIA Member and Assessor Matthew Bennett. For eligibility criteria and conditions please click here: 2016 Symposium Diversity Scholarship 

 

2016 Budding Instructor Tertiary AwardDSC 0261 - Copy

If you are a student of an outdoor programme at one of NZOIA's MOU organisations (NorthTec, AUT, OPC, Whitireia, NMIT, TPP, CPIT, Aoraki, Otago Polytech) then ask your tutor about the Budding Instructor Tertiary Award. We would like to encourage young people to attend the 2016 Symposium and get behind NZOIA as an organisation. This award is aimed at sutdents who have a passion for outdoor instruction and show great potential for further involvement in the industry beyond their studies. For criteria and elgibility information click here to view the 2015 version (2016 to come shortly): 2015 Budding Instructor Tertiary Award

Getting There

Drive/Carpool
If you are interested in Carpooling with others from your area to Hillary Outdoors and return, please tick the applicable box on the Registration form.  In August we will send out an email list to those in your area. It will be up to you to contact others in the group and sort it out between yourselves.

Fly
The closest airport to Hillary Outdoors - Tongariro is Taupo Airport.  

Shuttles
There will be an Airport pick up and drop off shuttle arranged on the Wednesday and Thursday of the Symposium, returning Sunday. To use the shuttles you will need to pre-book, this is on your registration form. Shuttles will run at the following times:

Wednesday 7:15pm - Taupo Airport to Hillary Outdoors (Air NZ via Auck arrives 8:50am & 5:00pm; Sounds Air from Wgtn arrives 6.55pm)

Thursday 4:15pm - Taupo Airport to Hillary Outdoors 
(Air NZ via Auck arrives 8:50am; Sounds Air arrives 4:00pm. There are flights arriving in at 5:00pm (Air NZ from Auck) and 6:55pm (Sounds Air from Wgtn) but unfortunately it is not possible to arrive at Hillary Outdoors before the Symposium Welcome at 5:30pm. If there is enough demand we will look into running a 7:30pm shuttle. Otherwise you will need to catch a lift or rent a vehicle.)

Sunday 1:00pm - Hillary Outdoors to Taupo Airport (Air NZ to Auck departs 5:15pm; Sounds Air to Wgtn departs 4:40pm)

Please note: 
- If a shuttle doesn't have enough people booked on it to make it viable, it will be cancelled. You will get a full refund of your shuttle fee.
- If you book a shuttle, please don't changed your mind at the last minute (i.e. the day before or once you get to the airport!), the shuttle logistics will have already been arranged and the driver will be waiting for you. 

 

The ProgrammeIMG 7752 - Copy

The Symposium programme is extremely varied as we try to cater for a range of interests. Training Workshops and Refresher Workshops will run concurrently at the Symposium. Refresher workshops are a full day (8am-5pm generally) and Training Workshops vary from a couple of hours to a full day. If you are at a Refresher workshop you will not be able to attend a Training workshop on the same day. 

The 2016 programme is still being finalised and will be posted here when completed. Check out the last years programme here: Symposium Programme 2015


Training Workshops

The Training Workshops will run alongside Refresher Workshops at the Symposium. If you are interested in running a Training Workshop at the 2016 Symposium, please click here for more information. 

Check out the last years Training Workshops here: Symposium Programme 2015 


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To attend a Refresher Workshop you will need to apply SEPARATELY from your Symposium Regsitration Form. Check out this page for information on how to do this: How to apply for a Refresher Workshop.

Symposium Refresher workshops 2016 – Hillary Outdoors, Tongariro

Friday 30 September 2016

ALPINE 1 & 2, BUSH Walking Leader, CAVE 1 & 2, 1 & 2, KAYAK Flatwater, Leader 1 & 2, ROCK 1,

Saturday 1 October 2016

ABSEIL Leader (am), BUSH 1, CANOE 1, CANYON 1 & 2, KAYAK 2, ROCK 1 & 2, ROCK Climbing Leader (pm), SEA KAYAK Leader, Guide, 1 & 2

The fee for these workshops is in included as part of the NZOIA National Training Symposium registration (bonus!).  You can book these now to secure your place on the Refresher Workshop by completing your application and paying the Refresher Workshop fee and we can take this off your Symposium registration fee in the future.  Members who aren’t attending the Symposium can also book on these workshops, however priority of place will be given to the Symposium attendees.  Spaces on these workshops are always tight, so make sure you get in early.

 

Symposium Host Venue Expression of Interest

Symposium Expression of interest to host logo cropped


 Do you want to host the next Symposium?!

We are looking for an outdoor organisation that is keen to host the 2017 Symposium in the South Island.


Expression of interest

If your organisation is interested in hosting the Symposium, you need to put in an expression of interest to NZOIA by 31 March 2016 for the 2017 Symposium. Please click on the link below and fill in the form and submit it to the NZOIA Symposium Coordinator –  This e-mail address is being protected from spambots. You need JavaScript enabled to view it.  

If you have trouble opening or saving, please email us and we will send you a hard copy. Please contact Sonya Sutherland if you have any further questions: 027 5390509 or on the email above.

Thank you for your interest and support!

Click here to fill in the Host Venue - Expression of Interest form

Hosting the Symposium is a great opportunity to show case your centre to others in the industry. Two of your staff will be able to attend the Symposium free of charge, but will be required to assist in the running of the Symposium.  We can also provide 50% off for your staff to attend. Hosting could be a good chance to recruit new staff! It’s also a great way to support the outdoor industry and professional development of those working in the sector.

 

Requirements

 Venue

To host the Symposium, your venue needs to be within an hour travel to at least five of the eight NZOIA disciplines:

Cave, Canoe, Canyon, Kayak (White Water), Sea Kayak, Alpine, Bush and Rock.

The venue needs to be able to accommodate a minimum of 130 people, preferable onsite, with a combination of dormitory beds and camping options, and ablutions available.  Ideally you have catering available for this number, or a commercial kitchen and dining area that can be used.  The dining area/hall must be able to seat this number. NZOIA will contribute towards catering and accommodation, to cover costs incurred.

We also require access to two meeting rooms/spaces for training workshops, separate to the main dining area/hall that can fit 20 – 30 people.  Ideally these would have access to WIFI, but if you have good cell phone coverage/service this won’t be an issue.  Preferably your organisation will have vehicles and outdoor equipment available for use.

Support 

The host venue is also responsible for planning and running a welcome to officially open the Symposium. 

A minimum of two staff/people from your organisation are required to on hand throughout the Symposium, to assist the NZOIA staff with the smooth running of the event. One of these people will take on the Duty Manager role and be in charge of locking up, communications and updating the weather board.  It is great if we have extras on hand to chip in if needed.

Depending on your location, we will also require assistance with airport pickups and drop offs.

NZOIA acknowledges the funding provided to it by:

  • logo NZCT
  • logo Water Safety
  • logo Sparc

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